head start ersea policies, procedures

16. x1 Om O f? PRESCHOOL POLICIES & PROCEDURES MANUAL CORNERSTONE BAPTIST CHURCH 17017 Twelve Mile Rd. Five years is a long time, and we know that communities can change, soprograms are required to review every year the elements of their community needs assessment. Expand each section to view the policies, procedures and forms for that subject area. . endobj How does your program's recordkeeping and reporting system support selection criteria that prioritizes children with the greatest needs? Policies & Procedures The ERSEA Committee . The ERSEA Coordinator will work collaboratively with Family Engagement /Health Leadership and Family Advocates to assure the execution of high quality ERSEA systems and policies that are in full compliance with Head Start Performance Standards and program policies and procedures. Professional Quarterly Review. Training on program performance standards How does your program's selection criteria and procedures support the fulfillment of this requirement? 230 Court Street Paintsville, Kentucky 41240 Phone: 606-789-1600 Fax: 606-789-5192. Selection criteria are regularly reviewed and revised based on updates to the community assessment. endobj CC Environmental Checklist (Optional) Data Monitoring Tool. x\n8}=+U"{.w:>;v9Ko)Y"%EA'*bN,su;lpX>~]?o]=|[_}Z>oa->_zws}}y 3%i_?DOBI"1T8Wal|mSt>/l{,}dnBv+@OGX~ZD~>r7W^^. Voluntary and Involuntary Withdrawal of Children. 14. 17 0 obj 10 0 obj Analyze, plan and implement enrollment systems. Prefill your email content below, and then select your email client to send the message. Really to ensure thatprograms know the patterns, and know what their children need. Elizabeth: Well this has been an excellent conversation, and I really appreciate your providing moreclarity in this overview for me. Verifying Age - Program staff must verify a child's age according to program policies and procedures. 5 0 obj The ERSEA Coordinator will work collaboratively with Family Engagement /Health Leadership and Family Advocates to assure the execution of high quality ERSEA systems and policies that are in full compliance with Head Start Performance Standards and program policies and procedures. <> Eligibility, Recruitment, Selection, Enrollment, and Attendance ( ERSEA) tasks are some of the most important work performed by Head Start programs. Maintaining Online Pre-Application Guidance (2/22) Program Drop File Procedure (7/22) Recruitment Policy & Procedure (6/20) Proudly powered by . endstream Head Start 0 -5 . Eligibility, recruitment, selection, enrollment, and attendance (ERSEA) tasks are some of the most important work performed by Head Start programs. agency policy and procedures. SUMMARY Under the supervision of the PFCE/ERSEA Manager, the Family Advocate is responsible for implementation of the Parent Family Community Engagement goals and framework. 13. 5S|KS>zE 0h(4` K9 221 B St, Springfield, OR 97477, Administration by Department (Operation/Transportation/Etc. . endobj This position is accountable for managing Eligibility, Recruitment, Selection, Enrollment and Attendance (ERSEA) activities for the Head Start Program. The Office of Head Start has expanded its interpretation of public assistance to include families participating in the Supplemental Nutrition Assistance Program (SNAP). Community assessment and eligibility data are used to understand the service needs of SNAP recipients and over-income applicants. Early Childhood Development and Health Services III. These episodes focus on supporting Positive Behavior Support with preschool children and their families. Head Start Act; Head Start Program Performance Standards; Fiscal Regulations; Program Instructions . The Pyramid Infant-Toddler Observation Scale (TPITOS) is a practice associated with the . Really important parts of the regulations for grantees. we know that at least 10% of Head Start recipients' funded enrollment must be children who have been found, who have been . Develop, maintain, and manage system to track the eligibility, recruitment, selection . <>/XObject<>/Font<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 612 792] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>> H 8wBxlk|35. endobj Blackboard Web Community Manager Privacy Policy (Updated). Research salary, company info, career paths, and top skills for ERSEA/Family Service Specialist Catherine: And we really severely limit suspension. Catherine: Yeah, so it's a really good, as we've discussed earlier, there are a lot of provisions here,especially in ERSEA, that remove barriers for the attendance and enrollment of homeless children. How does your program's training and professional development system make sure strategic and responsive selection criteria practices are approved by leadership and maintained by staff? We have made these documents available onlineas our partner agencies, affiliates, and other Head Start organizations may find them useful. Ensure the compliance of Head Start Performance Standards related to Family Partnership Agreements, Family Engagement, and ERSEA. 20 0 obj 11 0 obj All Head Start employees will actively recruit children with severe disabilities by using the same procedures as stated in steps #1 and #2. Elizabeth: Catherine, I love that. Age Requirements - For Early Head Start, except when the child is transitioning to Head Start, a child must be an infant or a toddler younger than three years old. Head Start Act; Head Start Program Performance Standards; . Selection Process. Catherine: It really is, it's the very beginning, programs need to really determine what's in theircommunity and who is eligible before they can do anything else. endobj VxKlB7=7"~D\@L@ 1X>#cpH\+T+(4TZtV!s_qZP_C>$gQy*Aw-* BM"@in/ o;S?H! endobj $2500 Hiring Incentive. 15 0 obj To give Head Start and Early Head Start Directors, Managers, Coordinators and Supervisors an understanding of the requirements of ERSEA including recent changes as a result of national attention. Find a Head Start job near you or anywhere in the U.S. Head Start Program Performance Standards Head Start Program Performance Standards Showcase, Education: Curriculum and Effective Teaching Practices, Human Resources and Professional Development. Elizabeth: And now it must be reviewed annually, correct? Income eligibility is determined for all EHS children transitioning into HS. ERSEA governs how programs determine eligibility, enroll children, and track attendance. Those slots can be reserved forup to 30 days. Any Head Start/EHS location Or, you may call 731-364-4825 to have an application mailed, faxed, or emailed to you for your convenience **Submit Complete Applications to (YOU MUST SUBMIT AN ORIGINAL COLLEGE TRANSCRIPT TO VERIFY ANY RELEVANT COURSEWORK: Northwest Tennessee Economic Development Council Head Start/Early Head Start Program You may download the software for free, if you do not already have it. How does your program's communication system clearly explain to families their application status, necessary enrollment documents, enrollment appointments, and waiting list status? Job Title: Family Advocate Position Summary. The City of San Antonio Head Start and Early Head Start Child Care Partnership programs provide specialized quality education and comprehensive social services to eligible children and their families. Plan and provide training related to enrollment systems, policies and procedures for the department . Currently the attendancesection focuses on developing a system, if average attendance falls below 85 percent, but the newfocus is really paying attention to promoting regular attendance for every child. With the highest priority on ensuring all Head Start children are safe, and proper reporting of child incidents to OHS when they do occur, together we can provide our children and families with high quality services and fulfill the mission of the Head Start program. 7 "TPITOS" Observation Policy -EHS PURPOSE: To ensure that Early Head Start children are provided with a high level of classroom quality by their caregiver. Head Start/Early Head Start staff will participate in community events to promote and provide information about the program. Children with disabilities who have been evaluated and deemed eligible for IDEA services but are not receiving services count toward the 10% requirement. All governing body, policy council, management, and staff who determine eligibility must be trained on applicable federal regulations and program policies and procedures. H\0X8(&]EhpIjhd8yYP bwR?{N.mVI/}rw};}qzH/~m>[4~8^5M~7~6W{9t6O[1/%etQW/7Z3v:\Zl5$y8X^W+Vo7@ @ @ @ @ @ a-ZYAVdYAV9KY,;';%Z"jtq8rLO=gk}BI? Interested in working at a Head Start program? %PDF-1.5 1 0 obj ntEa,@u5W'"c(WQ4d.,tX(lI|Y]yk>n8gQ,B Big Sandy Area Community Action Program Head Start <> <> 7 0 obj A different approach is taken for Early Head Start child find. * Ensure compliance with Y Head Start Policies and Procedures, Head Start Program Performance Standards, OCC, Licensing and MSDE in all areas of responsibility. Catherine: This was all revised in 2015, and much of this is also required in the Head Start Act, so itwould take an act of Congress to make any changes to this section. Catherine: Absolutely. This course is beneficial for all staff members. <> Apply for the Job in Early Head Start Family Services and ERSEA Coordinator at Lancaster, SC. Responsible for training and supporting the on-boarding on new ERSEA Specialists Enrollment. Page #: 1 of 5. It's catchy, but more importantly, it gets to the heart of the matter,which is safety first. MARC Head Start programs are now hiring for a variety of roles. ADPY 13.14.001 Mileage Reimbursement/Driver Certification, ADPY 13.14.002 EWS Timecard Entry. These regulations outline the uniform administrative requirements, cost principles, and audit requirements for federal awards. Head Start/Early Head Start Logo. Families, staff, and community members guide the development of selection policies andprocedures that prioritize equity. Per HB 462, resources and services provided by Region 15 ESC are solely aligned with, and designed to support, the Texas Essential Knowledge and Skills (TEKS) adopted by the State Board of Education. Results of the reports and ongoing monitoring will be used by the Head Start Director and managers to determine compliance with the Head Start . Board Policy 2510P - Procedure for Head Start Monitoring (updated) . Does your program planning and service system design prioritize younger children where Head Start-eligible children can enroll in high-quality, publicly funded pre-K for a full school day and children from diverse economic backgrounds? Family and Community Partnerships IV. Federal Administrative Procedures. So next we go into recruitment, and this section, itreally includes efforts the programs must make to actively recruit the most vulnerable populations, including children who are homeless, children in foster care, and children with disabilities. Another provision I think is really important to note here, is that -- a focus on insuring that every childis safe, so if a program knows -- attendance patterns, and a child is not in attendance withoutexplanation, the program really needs to check and find out where that child is. Explore research-based strategies for intentional recruitment in Head Start programs and communities. PIs address specific requirements that Head Start and Early Head Start grantees and delegate agencies must implement in their programs. <> 1.6 The Policy Council, working in partnership with key Management and the governing body, reviews . <>>> % Education Service Center Region 15 is dedicated to excellence in education through leadership, partnership, and service. Policies & Procedures: Policy Council: Record Review: School Readiness: Staff Recognition: BSACAP ERSEA Procedures. . <> The program uses its understanding of the community to develop criteria, accounting for evidence-based risk factors. Find a Head Start job near you or anywhere in the U.S. This assessment tool will help programs improve ERSEA services by identifying and enrolling the children most in need of Head Start services. Required procedure for completion of 45-day screening requirements, Services to Pregnant Women, Post-Partum Visit, Mandatory Prior Approval for Withdrawal of Services for Persistently Aggressive Behavior, Pregnant Women-Edinburgh Postnatal Depression Screening, Consent for Mental Health Consultation Services, Delegate Monitoring and Corrective Action, Mandatory Utilization of ChildPlus Database, Updating Teaching Staff Rosters in ChildPlus, Data Collection and Entry for Health Information and Head Start Requirements, Early Head Start Continuity of Care and Head Start Multi-Age Grouping, Change of Enrollment; Transfer of Participant, Parent Reimbursement for Special Meetings, Governing Body Dispute Resolution and Impasse, Composition, Election and Transition of Parent Committee, Structure, Roles and Responsibilities of the Governing Board and Advisory Committee, Family Service Staff Professional Development, Family and Community Engagement Monitoring Report, Criminal Background Check Requirements for Employees, Consultants, and Contractors, Qualification Requirements for Center-based Teaching Staff, Requirements for Center-Based Teaching Staff Below Minimum Qualifications, Qualification Requirements for Family Service Workers, Requirements for Family Service Workers Below Minimum Qualifications, Safe Sleep Environments (Pictorial Guidance), Development of Safe Sleep Environment Policy, Reporting Suspected Child Abuse and/or Neglect Involving Program Staff, Tiers 1 and 2 Purchase Requisition Process, 600 Broadway, Suite 200Kansas City, MO 64105816-474-4240, A program of the Mid-America Regional Council. Grant Application; Policy & Regulations. stream National Centers: 6. Spotlights on Innovative Professional Development Practice, Best Practices in Family and Community Engagement, Tips for Working with Infants and Toddlers with Disabilities, Child Care Health Consultation Webinar Series, Parallel Play: A Podcast for Educators Who Love Toddlers, Screening, Assessment, Evaluation, and Observation, Learning for New Leaders: Head Start A to Z, Orientation Sessions for Partnerships Teams, Making Strides in Early Head Start-Child Care Partnerships, Engaging Community Partners to Strengthen Family Services, Continuity of Care in Child Care Environments, Supporting a Diverse Child Care Workforce, Early Childhood Learning & Knowledge Center, Head Start Collaboration Offices and State Systems. <> Thank you for the work you do every day for children and families. 1.4 The Grantee analyzes the capacity of the proposed provider(s) for the provision of quality Head Start and/or Early Head Start services. While most SNAP recipients have incomes below the federal poverty guidelines, some have incomes that fall between100 and 130% of poverty. Policy Council 2017-18; Assigning Newborn to Expectant Mother's Slot Procedure : ERSEA Applications Continuity of Care Head Start Guidance, Procedures Program Policy and Procedures01/23/2018: Reviewing documents to make sure they are current and will upload again. Finance policies are now available in the finance manual. Durango, Colorado, United States. The recruitment effort includes recruiting expectant mothers for Early Head Start. This policy relates to Head Start Performance Standards 45 CFR . Policies & Procedures - Head Start of Lane County Policies & Procedures Index to Policies & Procedures We have made these documents available online as our partner agencies, affiliates, and other Head Start organizations may find them useful. Policy: ERSEA-2 Subject: Age and Eligibility Verification Objective: CCCDC staff will accurately perform age and income eligibility verification. Play Promotes Early Development: Its Time For Play! Age eligibility requirements: a. Lowndes County Board of Education Head Start Policies and Procedures 4. Re-Enrollment. endobj x Om <> As the ERSEA Associate, the selected candidate is responsible for completing eligibility applications accurately for children and families of the Head Start program. How does your program's selection criteria make sure those most in need of services are prioritized? 8 0 obj ERSEA governs how programs determine eligibility, enroll children, and track attendance. Directives are about procedures associated to policies. The ERSEA Institute 2022 is focused on five letters that are the backbone of Head Start services, E-R- S-E-A - eligibility, recruitment, selection, enrollment, and attendance. This resource outlines strategies and guiding questions to help programs build and maintain responsive ERSEA systems. For Early Head Start, except when the child is transitioning to Head Start, a Please use the navigation menu at the left to view the policy pages. endobj Head Start program directors; Head Start staff involved in implementing eligibility, recruitment, selection, enrollment, and attendance (ERSEA) activities; staff in community organizations with which the Head Start program partners to serve families experiencing adversities; families who are enrolled in Head Start programs; and families who are These strategies and guiding questions will help programs implement thoughtful selection policies and procedures. Selection Process ESSENTIAL . Policy: To ensure that the program has an effective ERSEA Committee that will enhance the program's ability to effectively meet the requirements of CFR 1305 and all other regulations and procedures in this critical management system. The ERSEA Specialist certifies eligibility and assures it concurs with client and data system information. These strategies and guiding questions will help programs implement thoughtful selection policies and procedures. Policy #: ERSEA-2 . Management and staff who make Eligibility Determinations must be trained within 90 days of hire. Much of this section is grounded inrequirements in the Head Start Act as well as research on best practices, innovations that we've heardfrom the field, including Head Start grantees, and requirements include, from the Act, includeremoving barriers to serving children who are homeless. Child Attendance. Responsibilities/Essential Functions Early Childhood Learning & Knowledge Center, Head Start Collaboration Offices and State Systems, Exploring the Head Start Program Performance Standards. Participate in on-going training sessions and meetings to keep abreast of current OHS program policies. partnering and engaging families of children with disabilities and suspected delays during the ERSEA process and beyond. When working with families, use the Department of Health and Human Resources (HHS) Poverty Guidelines to determine income eligibility for participation in Head Start and Early Head Start programs. 1.5 The Grantee may ask potential providers to express their interest for providing services in writing. In the next section, attendance, that has a new focus, actually, it's really onimplementing strategies to promote regular attendance for each child. Program Management and Fiscal Operations, Early Childhood Learning & Knowledge Center, Head Start Collaboration Offices and State Systems, Exploring the Head Start Program Performance Standards. stream PY 2021-2022 SOUTHERN OREGON HEAD START Policies & Procedures: ERSEA PAGE 2 OF 4 Reviewed 09/08/2021 S.F. Building Relationships with Preschool Children. 15. Arrowhead Head Start Policy Council - Policy and Procedure Manual By Laws Head Start Training Library and Webinars Policies and Procedures Service Plans. 14 0 obj 16 0 obj As the ERSEA Associate, the selected candidate is responsible for completing eligibility applications accurately for children and families of the Head Start program. Pyramid Model. Catherine: Absolutely. Staff. Research salary, company info, career paths, and top skills for Early Head Start Family Services and ERSEA Coordinator Catherine Hildum: I'm happy to be here today to talk you about ERSEA. * Work with ERSEA Specialist, Family Services Managers and Teachers to promote enrollment and attendance. Really, I mean, I call it the "No Child Lefton a Bus" provision, because it just insures that children aren't unattended. Recruitment Flyer: North. Head Start agencies that provide services to children and families must meet the Head Start Program Performance Standards and the requirements set forth in the Head Start Act of 2007. endstream endobj 1176 0 obj <>stream This is where the program begins. General Responsibilities: Responsible for the development, supervision, coordination, and implementation of the Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA) and Parent, Family, and Community Engagement (PFCE) component as required by the Head Start program Performance Standards and state and federal mandates. Determining Health Needs of New and Returning Children, Form 1020(a) Electronic Health Records Consent Form, Services to Pregnant Women-Post-Partum Visit (English), Services to Pregnant Women-Post-Partum Visit (Spanish), Form 4010(b) Child Information in Learning Genie, Form 4020 (a) Developmental Screenings in ChildPlus, Form 4030(d) Group Coaching into ChildPlus, Form 4060(a) Parent Conference Home Visits in ChildPlus, Form 4020(a) Developmental Screenings in ChildPlus, Form 4060(a) Parent Conference Home Visits in ChildPlus, ChildPlus Family Services Procedure Manual, ChildPlus.net Entering Personnel and Volunteer Information, ChildPlus Centralized Intake Procedure Manual, Resource Caring for our Children Basics, Coursework clarification for policies 8400 and 8500, Form 9030(a) Universal EHS Facilities and Safe Environments Checklist, Form 9030(b) Universal Outdoor Environments Checklist, Form 9030(a) Universal HS License Exempt Facilities and Safe Environments Checklist, Form 9030(a) Universal HS Licensed Facilities and Safe Environments Checklist, Resource 9050(a) Safe Sleep Sample Form, Resource for all Safe Environment policies and procedures, Procedure 9510c: Transportation Driver Requirements, Procedure 9510d: Driver training and evaluation, Procedure 9510h: Child Safety Restraint System Requirements, Health history and nutrition assessment forms, All COVID-19 Adjustment Policies and Procedures. 2023-2024 ERSEA Document Slides. Policies & Procedures Policy Council Record Review School Readiness Staff Recognition Program Forms Big Sandy Area Community Action ProgramsHead Start Forms Adobe Acrobat Reader software is needed to access the forms on this page. If you have any questions about our policies please Contact Us. endobj Parent/Child Fees. HS and EHS Area Managers will report on a monthly basis center visits, home visits, training and compliance of classrooms and socialization sites to the . View the job description, responsibilities and qualifications for this position. endobj ESC Region 20 is located in San Antonio, TX. An exception to the . Catherine: It must be. Attendance Policy (4/22) Child & Family Development Eligibility and Income Guidance (4/22) Early Head Start Application Guidance (7/22) Enrollment Policy & Procedure .